2. Contact Person*
3. Business Name*
5. Email Address*
6. Cell Phone*
8. Social Media Handles
9. SC Business License Number
11. Are you SC DHEC certified?
12. Are you participating in the SBN BBQ Network competition? There is a $50 entry fee for competitors. See the following pages for more information regarding the competition.
14. Mailing Address
16. Requriements

    We will not process any application that does not include:

    • Photo of Setup
    • Signature on Rules and Regulations
    • Proof of Insurance, City listed as additional insured.
    • Photo of Menu with Pricing (Festival staff reserves the right to reject certain menu items)  
18. Vendor Selection

    The City accepts vendors on a first come first serve basis, while ensuring different categories of vendors are included. Spaces are limited to 10-13 food vendors depending on size and power requirements. The City will ONLY accept 8 BBQ vending teams.

20. Important Times
    • Setup Time Thursday, October 13th from 4:00 PM – 7:00 PM 
      • If you arrive after 7:00 PM, there will be no lift to assist you into your spot. If you’re unable to arrive before 7:00 PM, please make a note of that on your application so the City can try and accommodate you. 
    • Festival Hours (Vendors MUST be serving during this time. Failure to do so will negatively affect your chances of acceptance at future City Events.) 
      • Friday, October 14th from 5:00 PM – 10:00 PM 
      • Saturday, October 15th from 10:00 AM – 8:00 PM 
    • Vehicles, including golf carts, are NOT allowed on the Square during festival hours. If you need to drive onto the Square, you must do so before festival hours begin. Festival hours begin at 12:00 PM on Friday and 9:00 AM on Saturday. Vendors MUST stay until the conclusion of the festival and will not be able to drive onto the Square until the Festival ends, the streets are clear, and the green light has been given to you by our public safety team. Failure to comply with these public safety rules will negatively affect your chances of acceptance at future City events. 
22. Fire Code

    The City’s Fire Chief will be coming around to each vendor after load in to issue each vendor a permit. Permits will be given on the basis of the 2018 International Fire Code Regulations, adopted by South Carolina in 2020.  Please note that while you may have received a permit in other municipalities, Abbeville MUST issue its own permit yearly in accordance with the interpretation of the City’s Fire Chief.   

    Permits are valid within the City limits for the full year in which they are obtained. However, an inspection still may be required later in the year.  

     Vendors who fail to meet fire code, and therefore fail to gain their permit, will NOT be allowed to cook/serve ANY food from their food trucks/trailers. Absolutely NO refunds for your vending space will be given if you do not meet the fire code. 

     Vendors are strongly encouraged to meet with the Abbeville City Fire Chief prior to the festival to gain their permit. Questions about the inspection should be directed to Abbeville City Fire Chief Chris Clemmons at cclemmons@abbevillecitysc.com or at 864-366-9461.  

    Vendors should carefully read over the International Fire Code Regulations to better prepare for the festival.

24. Power Charge*

    1. 15 amps: $30
    2. 30 amps (two 15 amps plugs): $50
    3. 30 amps (true 30 amp plug): $50
    4. 50 amps: $100 (available in limited quantity upon request)

    Power is available in either 15 amps, 30 amps, or 50 amps. We ask that you carefully review the name plate on each piece of equipment to determine max amperage needed for your booth. If you have further questions regarding power, reach out to City Staff as soon as possible. All vendors must bring 100 consecutive feet of quality, outdoor electrical cord. If your power needs are different than what is indicated on your application, you will be charged an additional $50 if the City is able to accommodate your needs. However, the City cannot guarantee it will be able to honor any variations from what is submitted on this application. This will also negatively affect your chances of being accepted to future City events. (There are limited numbers of each type of plug and only so much amperage our lines can hold.) 

26. 30 Amps
    
27. 50 Amps
    
29. Space Selection*

    1. 15 x 15: $200
    2. 20 x 15: $250
    3. 25 x 15: $300
    4. 30 x 15: $350
    5. 35 x 15: $400
    6. 40 x 15: $450
    7. 45 x 15: $500
    8. 50 x 15: $550

    Spacing is available in either 15 feet, 20 feet, 25 feet, and 30 feet. If you need more space than 30 feet, please reach out to City Staff to discuss options. Selection must be an accurate measurement of your ENTIRE setup. Your measurement must include the tongue of the trailer. Vendors who exceed their selected amount of space will be responsible for additional costs. ($50 per foot)

31. 
33. Which best describes your setup?

    1. Truck
    2. Trailer
    3. Tent
    4. Cart
34. If you are a truck or trailer, which side will you be serving from?
35. Upload Photo of Your Setup and Menu
37. Please list all items you will be cooking. *
39. How would you classify your menu?

    1. BBQ
    2. Concessions
    3. Dessert
    4. Mexican/Spanish
    5. Frozen Treats/Beverages
    6. Asian
    7. Greek
41. Southern BBQ Network Competition

    If you are competing in the SBN Competition, carefully read over SBN’s rules and regulations on the City of Abbeville’s website. More information such as turn in times will be sent once vendors are accepted. NEW THIS YEAR! We’re excited to host Hogs and Hens as an open competition and offer monetary prizes to the Grand Champion, Grand Champion Reserve, as well as first place in all five categories. (ribs, chicken, pulled pork, brisket, and hash) The City must have a current W9 on file for cook teams/cookers in order to issue payment. To win Grand Champion, teams are required to compete in ribs, chicken, and pulled pork. Brisket and hash are ancillary categories. 

    • Grand Champion: $500
    • Grand Champion Reserve: $200
    • 1^st Place for Ribs, Chicken, and Pulled Pork: $175
    • 1st Place for Brisket and Hash: $100

43. I understand the Hogs and Hens reserves the right to reject any application. I realize that I am responsible for my spot, food and cleanliness. I hereby release the City of Abbeville from any claims of injury or damages resulting from my participation in the event. I agree by the rules stated in the contract and agree to comply with all DHEC rules and regulations. I understand that all promotion of my items must take place within the confines of my booth. I further understand that the City of Abbeville and all their representatives are not responsible or liable for damages including but not limited to, loss suffered before, during, or after each event I have applied to as a result of the display of my work, equipment, or material. I understand that there are no refunds or rain checks due to inclement weather. The City of Abbeville reserves the right to refuse booth space based on event guidelines. If these guidelines are not upheld, my booth will be closed immediately, and my funds will not be refunded. 

45. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

    1. I agree.
47. Electronic Signature
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49. 1. Receive an email copy of this form.
50. Email address

    This field is not part of the form submission.

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